Vitamin T is a division of Aquent, built to service agencies and mid-sized customers. Meanwhile, Aquent works with huge global brands (in fact, many of the FTSE 250). So when you sign up with either brand, you get access to jobs across both!
Free online training courses
We don’t just find work for digital creative talent, we use our access to clients around the globe to learn trends that keep your skills updated. Gymnasium is self-paced online training in the hottest digital creative skills—and it’s free!
Essential duties of the Senior Meeting Planner/Senior Program Manager include and aren't limited to:
Works within and manages to assigned and budgeted labor hours by job and position level, to ensure minimum standards of job profitability.
Responsible for managing the assigned project team in the planning of all program logistics including but not limited to venue/ site selection, contract negotiations, travel, food and beverage, meeting room sets, audio-visual, rooming lists, ground transportation, and ancillary vendors (i.e. entertainment, activities, décor and/or photographer)
Responsible for audience generation (recruitment) and attendee data management including post-meeting compliance Sunshine Act reporting.
Maintain ongoing dialog with supervisor and project team throughout life of the program to evaluate progress, and initiate scope change process, if necessary
Negotiate best available rates and contract terms with vendors and/or coordinate with Accounting.
Customize template documents with program specific information and coordinate distribution to all attendees according to necessary timelines
Review and reconcile final invoices and pass-through cost reconciliation (on programs where assigned as lead planner) within mandated timelines
Ability to work out of our office in La Jolla, San Diego. This is not a remote position.
At least 2 years' meeting planning experience. Pharma and/or agency background is preferred.
Ability to travel up to 20% and able to travel internationally. (Travel on average is 3 nights, once per month)
Proficient in Microsoft Word, Excel, PowerPoint and Outlook
Experience with on-line registration systems preferably Cvent
4 year college degree or equivalent experience
Budget management and expense tracking experience
Contract negotiation experience
Knowledge of hotel, air travel and event planning industry
Ability to prioritize, multi-task and plan numerous meetings simultaneously
Excellent written/verbal communication and organizational skills
Ability to work independently on assigned projects
Ability to communicate directly with the client on projects
I am partnering with a booming full-service health care company offering strategic, consultative, and creative solutions to their pharmaceutical and biotechnology clients.