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We are looking for a Marketing Coordinator to join the Global Marketing Team. The Marketing Coordinator must be extremely organised, be able to demonstrate project management experience and approach challenges with flexibility and a positive attitude. They must also be a strong communicator and, above all else, a problem-solver and great collaborator, with a can-do attitude.
Plan and execute logistics for client events/meetings including the coordination of venue, catering, audio-visual, security, gift, collateral, transportation, and campus tours.
Customize marketing materials and presentation for client meetings.
Build relationships and work cross functionally with Security, Reception, Catering, Facilities, Legal and A/V, and lead weekly logistics meetings.
Organize team off-sites and office events.
Maintain team swag inventory.
Schedule team meetings, set up venues, organize speakers and take minutes.
Maintain and update team alias's to reflect new starters/leavers
Work with finance partners on Statement of Works for upcoming projects.
Track team project progress and ensure on time delivery.
Project manage all logistics for team off-sites and contributing to All Hands and Q&A prep
Review, update and manage schedule for assigned executive.
Issue expenses claims for assigned executive
General office duties and ad hoc projects as required.
BA required (communication or marketing preferred)
3+ years professional experience in event marketing/management/admin role preferred
Strong organizational and project management skills
Experience partnering with cross-functional teams
Ability to work effectively with all levels of stakeholders
Excellent computer skills, including Microsoft Office (especially Outlook and Powerpoint)
Can work in an extremely fast-paced environment
Good balance of personal initiative and team player
Ability to prioritize and handle multiple projects at once
Ability to work quickly and be flexible
Keen attention to the special details that create memorable events
Ability to interact with Senior Level Executives in a professional manner
Strong scheduling and calendar prioritization skills